The personal information you provide on this form is being collected under the authority of Section 33(c) of Alberta’s Freedom of Information and Protection of Privacy Act. This information will be used by the Town of Banff to facilitate the seasonal request of facilities. By law, your personal information will be kept secure and confidential and will not be shared with anyone outside the Town of Banff administrators of the program. If you have any questions about the collection of this information, please contact the manager of recreation services Amanda Arbuckle, 403.762.1213 or email firstname.lastname@example.org or mail the Town of Banff, Box 1260, Banff, AB, T1L 1A1.
For questions about your application, contact email@example.com or 403.762.1238.
The Renter is required to provide a certificate of insurance prior to commencement of the organization’s rental. The certificate of insurance must include:
It is the Renter’s responsibility to ensure that all required insurance and/or licenses are secured and provided to the facility booking staff prior to the rental start date (i.e. liquor license, vendor license, insurance, etc.).
A valid business license is required by vendors contracted by the Renter. For more information about business licensing please contact (403) 762.1215.
RULES AND REGULATIONS
The Renter agrees to follow the rules and regulations outlined below:
Representatives of the Town of Banff may remove participants and/or attendees who are believed to be in violation of the above specified rules and regulations. The Renter and its participants who have violated the above rules and regulations shall additionally forfeit their performance deposit. Repeat violations (more than two) will further result in loss of booked time, with no refund for booking fees paid.
The Renter agrees to abide by applicable federal, provincial and Town of Banff bylaws, regulations and corporate policies. In addition:
FOOD AND BEVERAGE
Food and beverage services are provided by the onsite caterer Oh Bento (firstname.lastname@example.org) at the Fenlands.
Note: Commercial outside food and beverage is not permitted at the Fenlands.
CHANGES / CANCELLATION
If the Renter provides written notice of cancellation 30 days from the date of rental, 75 percent of the rental payment will be refunded. If a cancellation or reduction in rental time is within 30 days of the rental, no refund will be issued. A $25.00 administrative fee will be charged for all rental changes and cancellations (per occurrence).
Payment is required at the time of booking. *Note: Bookings that exceed $1000 are be considered a unique booking and require a minimum deposit of $1000 or 25% of the total booking, whichever is greater.
A damage deposit will be charged to the Renter prior to the rental and is conditionally refundable provided there is no damage to the facility or equipment as a direct result of the rental and if the Renter and its participants fully adhered to the Facility Guidelines and Rules and Regulations.
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