Form Centre

2. Collection of Personal Information

   The personal information you provide on this form is being collected under the authority of Section 33(c) of Alberta’s Freedom of Information and Protection of Privacy Act. This information will be used by the Town of Banff to facilitate the rental recreation facilities. By law, your personal information will be kept secure and confidential and will not be shared with anyone outside the Town of Banff administrators of the program. If you have any questions about the collection of this information, please contact the manager of recreation services Amanda Arbuckle, 403.762.1213  or email rentals@banff.ca or mail the Town of Banff, Box 1260, Banff, AB, T1L 1A1.

   For questions about your application, contact  rentals@banff.ca or 403.762.1238.

4. Main Contact
5. Date
7. Organization
8. Banff Business License Number
10. Mailing Address
12. City/Town
13. Province
14. Postal Code
16. Email
17. Cell
19. Alternate Contact
20. Alternate Phone
22. Alternate Contact Email
24. Information about the booking

    It is the renter’s responsibility to request adequate set-up and take-down time. The renter will only be permitted on-site during the times contracted.

26. Name of Booking
28. Total Estimated Number of Guests*
29. Number of guests under 18
30. Number of guests 18+
32. Day(s) and Date(s) of booking*
33. Start Time*
34. End Time*
36. Type of Booking

    1. Corporate
    2. Private
    3. Tournament
    4. Special Event
    5. Other
38. Please Specify
40. Rates
    • Protection Mt. Shelter - Resident: $ 30. Non-resident $40
    • Little Bow Shelter - Resident: $ 30. Non-resident: $40
    • Norquay Shelter - Resident: $ 30. Non-resident: $40
    • Ball Diamond Adult - Resident:  $40. Non-resident: $50
    • Ball Diamond Youth - Resident:  $20. Non-resident: $25
    • Sports Field - Resident:  $35. Non-resident: $55
    • Basketball Court - Resident:  $35. Non-resident: $45
    • Tennis Court - Resident:  $35. Non-resident: $45
    • Tunnel Mountain - Resident: $135. Non-resident: $235
    • Central Park Gazebo - Resident: $ 130. Non-resident: $215
    • Middle Springs Cabin or Rundle Cabin - Resident: $25/hr or $80/12hrs. Non-resident: N/A
    • Pavilion (12hrs) - Resident: $550. Non-Resident: $780
    • Pavilion BBQ (6hrs) - Resident: $75. Non-Resident: $125
42. Facilities

    1. Protection Mt. Shelter (Key to be picked up from The Fenlands)
    2. Little Bow Shelter
    3. Norquay Shelter
    4. Ball Diamond Sulphur
    5. Ball Diamond Bourgeau
    6. Sports Field
    7. Basketball Court
    8. Tennis Court
    9. Central Park Gazebo (Key to be picked up at The Fenlands)
    10. Middle Springs Cabin (Keys to be picked up from The Fenlands)
    11. Pavilion BBQ

    Tunnel Mountain bookings are made online by creating an account

44. Total Hours at Protection Mt. Shelter
46. Total Hours at Little Bow Shelter
48. Total Hours at Norquay Shelter
50. Total Hours at Ball Diamond Sulphur
52. Total Hours Ball Diamond Borgeau
54. Total Hours at Sports Field
56. Total Hours at Basketball Court
58. Total Hours at Tennis Court
60. Total Hours at Tunnel Mountain
62. Total Hours at Central Park Gazebo
64. Total Hours at Middle Springs Cabin
66. Minimum of two hours required for booking
68. Total Cost
70. Resident Rate

    For those accessing Banff Resident Rates please attach a copy of your valid driver’s license or a home utility bill from within the past three months that clearly states your name and address.

72. Please indicate all activities that will apply to your event. Depending upon activities, applicants may be required to supply additional documentation before final approval may be issued (i.e. insurance, liquor permit, etc.) 

74. Alcoholic Beverages*

    1. Yes
    2. No
76. Alcoholic Beverages Vendor
78. Food Service*

    1. Yes
    2. No
80. Food Service Vendor
82. Other Vendors
84. INSURANCE and LICENSING

    The Renter is required to provide a certificate of insurance prior to commencement of the rental. The certificate of insurance must include:

    • A minimum $2 million (per occurrence) of General Liability coverage and
    • The Town of Banff and His Majesty the King, in Right of Canada, as represented by the Minister of Environment for the purpose of the Parks Canada Agency must be named as additional insured with no limitation on the scope afforded.

     It is the renter’s responsibility to ensure that all required insurance or licenses are secured and provided to the facility booking staff prior to the event (i.e. Liquor License, and Liability Insurance).  

    Town of Banff business licenses are required for vendors contracted by facility renters. The Renter is responsible to inform the Town of Banff of all vendors supplying services to the booking. For more information about business licensing please contact 403-985-9016.

    RULES & REGULATIONS

    The Renter agrees to follow the rules and regulations outlined below:

    1. The Renter shall restrict the use by participants and/or attendees to the rental space.
    2. The Renter shall be responsible for ensuring the safe, responsible and respectful use of the rental by the participants and/or attendees.
    3. The Renter shall ensure that any damages to the rental space is reported to Town of Banff and the Renter shall be charged for the cost of replacement and/or repairs for such damages. 
    4. Warm-ups, meetings, setup and takedown, etc. times must be within the times specified in the rental.
    5. The Renter accepts the rental space “as is, where is”. 
    6. The Renter shall not make or erect any installations, alterations, modifications, or additions to the rental space without prior written consent from the Town of Banff 
    7. Where applicable, the Renter is responsible for obtaining a license from SOCAN when using music, live or recorded, during the rental. 
    8. The Renter will take reasonable steps to ensure that no unauthorized persons enter the rental space during the time of the rental.
    9. The Renter shall use the rental space for the Purpose of Use and for no other purposes. The Renter shall not permit the use of the rental space by any other person without prior written approval of the Town of Banff. 
    10. The Renter shall not sell or distribute food and/or beverages for consumption and/or sell goods or services without the permission of the Town of Banff and then only after securing the necessary permits and/or licenses. 
    11. The Town of Banff may take a percentage of ticket sales or revenues for commercial events and/or bookings. 
    12. The Director of Community Services may at any time cancel the Rental Contract with or without cause. 
    13. The Renter shall ensure that all participants and attendees adhere to the Facility Guidelines. These guidelines include zero tolerance for having and or consuming alcohol in non-licensed areas.  

    Representatives of the Town of Banff may remove participants and/or attendees who are believed to be in violation of the above specified rules and regulations. The Renter and its participants who have violated the above rules and regulations shall additionally forfeit their performance deposit. Repeat violations (more than two) will further result in loss of booked time, with no refund for booking fees paid.

    The Renter agrees to abide by applicable federal, provincial and Town of Banff bylaws, regulations and corporate policies. In addition:

    1. The Renter agrees to use the rental space at their sole risk. 
    2. The Renter understands that the personal information collected in the process of issuing the rental permit is obtained under the Freedom of Information and Protection of Privacy Act and is necessary for the issuance of such rental contract/permit. 
    3. The Renter is responsible for obtaining the necessary insurance (inclusive of general liability insurance) for the duration of the Rental.  
    4. The Renter shall indemnify and hold harmless each of the Town of Banff and its elected officials, officers, employees and agents from and against any and all claims, actions, demands, damages, losses, liabilities and expenses arising out of or as the result of:
    5. Any breach, violation or non-performance of the terms and conditions on the part of the Renter as set out in this Rental Contract;
    6. Any damage to property occasioned by the use of the rental space by the Renter, its employees, volunteers, members, coaches, participants, guests and invitees;
    7. Any injury, illness or death of any person or any damage to property or other losses arising from or resulting from the use of the rental space by the Renter, its employees, volunteers, members, coaches, participants, guests and invitees;
    8. Any act or omission (including theft or negligence) on the part of the Renter, its employees, volunteers, members, coaches, participants, guests and invitees; and/or
    9. Any breach of any intellectual property rights arising from or resulting from the use of the rental space. 

    CHANGES / CANCELLATION

    If the Renter provides written notice of cancellation 30 days from the date of rental, 75 percent of the rental payment will be refunded. If a cancellation or reduction in rental time is within 30 days of the rental, no refund will be issued.  A $25.00 administrative fee will be charged for all rental changes and cancellations (per occurrence).

    PAYMENT

    Full payment is required at the time of booking to confirm your rental. 

    *Note: Bookings that exceed $1000 are be considered a unique booking and require a minimum deposit of $1000 or 25% of the total booking, whichever is greater. 

    A damage deposit of $200 will be charged to the Renter prior to the rental and is conditionally refundable provided there is no damage to the facility or equipment as a direct result of the rental and if the Renter and its participants fully adhered to the Rules and Regulations.

86. I (the Renter) certify that I have read the above guidelines and agree to conform hereto and to be strictly bound thereby. By signing below I acknowledge that failure to comply with the above will result in a cancellation of rental and loss of payment.*

    1. Electronic Signature
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88. 1. Receive an email copy of this form.
89. Email address

    This field is not part of the form submission.

90. Submit

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